The sheet the driver ticks.
The file the examiner reads.
Yard, 06:20: your driver scans the card in the cab, walks the vehicle and ticks the thirty items on the phone — no login, no app, and it saves with no signal — each one OK or DEFECT, a note on anything wrong, their name on the sheet at the end. A dangerous defect puts the vehicle off the road until the fitter's line — who, when, what was done — is written against it. The day's driving, other work, break and rest go in against the published GB limits, each flag naming the rule it checks — and the period an examiner asks about prints as one pack.
01 The work
From the walkaround to the file
- A card for every cab. Print each vehicle's card: a QR code and the registration. A driver scans it and the sheet opens — no login to remember and no app to install. With no signal in the yard the check is kept on the phone and sent when it is back in range.
- The walk. The driver opens the sheet on the phone in the yard: thirty items in eight sections, each one OK or DEFECT, a note on anything wrong. A clean sheet is still the record that the vehicle was looked at.
- A defect keeps its severity. Dangerous, major or minor is set when it is found, and a dangerous defect takes the vehicle off the road — listed that way on the dashboard until a rectification is written against it.
- A defect cannot be closed by ticking it. Closing it needs the person who fixed it, the date, and what was done — a rectification line, with a photo if you want one.
- The defect book, per vehicle. Every defect ever recorded on a vehicle, open or closed, prints on that vehicle's own book, oldest first, with its rectification underneath.
- The day's hours, against the rules. Driving, other work, break and daily rest go in for each driver; the flags name the limit they check, and the limit sits next to the number.
- The pack. Pick a period and print one document: the vehicles, the checks completed against the days each vehicle was in the fleet, the days with no check on them, every defect with its rectification, and each driver's hours with the flags.
02 The demo
The sheet and the disc, filled in
The demo operator runs six vehicles and eight drivers on a week of checks.
Daily check sheet — vehicle YJ19 KXR
HGV rigid · driver Craig Doherty · 1 Oct 2026 at 06:20 · 11 minutes
Lights & indicators
- Headlights and tail lights OK
- Brake lights OK
- Indicators and hazard lights OK
- Reflectors, markers and number plate light OK
Tyres & wheels
- Tread depth and condition, all tyres OK
- Wheel nuts and indicators OK
- Tyre pressures OK
- Spare wheel and carrier OK
Brakes
- Service brake OK
- Parking brake OK
- Air pressure or hydraulic leaks DEFECT Air leak at the rear chamber, audible with the engine off and pressure falling.
- Brake lines, hoses and reservoirs OK
Steering
- Steering play and pull OK
- Power steering fluid and leaks OK
- Steering components, visible damage OK
Body & doors
- Body panels, corrosion, sharp edges OK
- Doors, hinges, latches and locks OK
- Vehicle height marker and spray suppression OK
Mirrors & glass
- Mirrors, arms and mountings OK
- Windscreen and wipers OK
- Washers and wiper blades OK
- Windows, glass and mirrors condition OK
Fluids & leaks
- Engine oil level and leaks OK
- Coolant level and leaks OK
- Fuel leaks and fuel cap OK
- AdBlue, screen wash, battery security OK
Load security
- Body or load bed condition OK
- Straps, chains and restraints OK
- Tail lift, doors and curtain tension OK
- Coupling, kingpin and air lines (if towing) OK
Fixed by J. Cathcart, yard fitter — the same day, 14:40.
What was done: rear brake chamber replaced, system re-pressurised and leak-checked;
vehicle released to the road the next morning.
The sheet is filed against the vehicle. The defect cannot be closed without this line on it.
The walkaround sheet, filled in: thirty items in eight sections, the dangerous defect with its note, the off-road tag on the head of the sheet, and the fitter's line that closes it.
03 The price
Priced by the size of your fleet
Pick the plan that covers the vehicles you run. Drivers, checks and printing are never counted.
-
Up to 3 vehicles
£12 a month
Every driver, every check, the whole audit pack.
Start — £12/month -
Up to 10 vehicles
£29 a month
Every driver, every check, the whole audit pack.
Start — £29/month -
Up to 25 vehicles
£49 a month
Every driver, every check, the whole audit pack.
Start — £49/month
Billed monthly by card through Stripe; cancel any time. Running more than 25 vehicles? Write to support@checkpad.co.uk. Your records stay yours and export from the pack.
04 The limits
Where it stops
- It records what your team enters. It does not read a tachograph, download card data or analyse charts.
- The hours flags are checks against the published GB rules — flags to look at, not legal advice, and not a substitute for your transport manager's judgement.
- Weekly rest, working time and load weights are not in it.
- It does not decide whether a vehicle is roadworthy; your fitter does.
- It does not chase your drivers: a missed check shows on the dashboard the same day.
05 Asked in the yard
Questions an operator asks
Who is it for?
UK goods-vehicle operators running 1–25 vehicles — haulage, van, tipper and plant work — with a transport manager keeping the record, or an owner keeping it themselves.
Does this replace the paperwork or sit next to it?
It replaces the pile. The sheet, the defect book and the hours record live in the one account, and every one of them prints. If you want a paper file as well, print from the same page.
Do my drivers need an app or training?
No app and no login. You print a card for each vehicle with a QR code on it; a driver scans it, picks their name, taps the thirty items and saves — a few minutes in the yard. If the yard has no signal the check waits on the phone and goes through when it is back. Office work stays with whoever runs the account, and a lost card can be switched off from the vehicle's page.
What happens when a check is missed?
That vehicle shows on the dashboard as checked last on the date it was last done, and the day goes into the next pack as a missed day. An examiner asking about a gap gets the gap, dated.
Which hours rules does it check?
The published GB limits; the flag names the one it checks, and the limit sits next to the number.
- 9hDaily driving — 9 hours, extendable to 10 hours on no more than two days a week.
- 11hDaily rest — at least 11 hours, reducible to 9 hours no more than three times between weekly rests.
- 45mBreaks — after 4.5 hours of driving, a break of at least 45 minutes (splittable 15 + 30).
- 56hWeekly driving — 56 hours in a fixed week, Monday to Sunday.
- 90hFortnightly driving — 90 hours across two consecutive weeks.
- 9h
What about the MOT, insurance and tacho dates?
Each vehicle carries its dates and each driver's licence date sits on their record; the dashboard lists anything inside 30 days, expired ones included.